• Travel and Meetings /
• Travel Forms, Policies, and Expense Accounts

Travel and Meetings

• Travel Information
• Meeting Schedule
• IODP Staff Travel
• Participant Travel
• Travel Forms, Policies, and Expense Accounts
• Visitor Information

Travel Forms, Policies, and Expense Accounts

Contact (expense accounts):
Theressa Jones at (979) 845-8746 or tljones@tamu.edu

Export Control

• PDF License Exception “TMP”—Traveling with TAMRF Owned Laptops or Other “Tools of Trade”

Travel Policies

• PDF IODP-TAMU Policy on Travel

Travel Expense Account Reimbursement

• Personal vehicle mileage rate:
• $0.545/mi through 31 December 2018
• $0.58/mi effective 1 January 2019
• Per diem rates
• Exchange rates (see instructions)
• PDF Traveler expense account checklist (optional)
• PDF Instructions for Travel Expense Account Form
• PDF Interactive Travel Expense Account Form (updated 1 January 2019)
• PDF Travel Expense Account Form for printing or direct-billed items (updated 1 January 2019)
• PDF Form W-8BEN 2018, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals) (required)
• PDF TAMU Substitute W-9 and Vendor Direct Deposit Form (required)
• PDF Texas hotel-tax exemption form
• PDF Direct deposit authorization form