Travel and Meetings
Travel Forms, Policies, and Expense Accounts
This information applies to IODP JRSO staff only.
Contact (expense accounts):
Send email to iodptravelexpense@iodp.tamu.edu
Export Control
Travel Authorization Forms
Travel Policies
Travel Expense Account Reimbursement
- Personal vehicle mileage rate:
- $0.70/mile effective January 1, 2025
- $0.67/mile (January 1 – December 31, 2024)
- Per diem rates - send email request for per diem rates to iodptravelexpense@iodp.tamu.edu
- Exchange rates
- PDF JRSO Post-Trip Worksheet (staff)
- PDF JRSO Post-Trip Worksheet (guest)
- PDF Form W-8BEN 2018, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals) (required)
- PDF TAMU Substitute W-9 and Vendor Direct Deposit Form (required)
- PDF Texas hotel-tax exemption form
- Please send email to iodptravelexpense@iodp.tamu.edu for direct deposit forms used for travel advances/reimbursements and account changes.