Travel and Meetings
Travel Forms, Policies, and Expense Accounts
This information applies to IODP JRSO staff only.
Contact (expense accounts):
Debbie French at (979) 845-8746 or dfrench@tamu.edu
Export Control
Travel Policies
Travel Expense Account Reimbursement
- Personal vehicle mileage rate:
- $0.625/mi (July 1 – Dec. 31, 2022)
- $0.585/mi (Jan. 1 – June 30, 2022)
- $0.56/mi (Sept. 1 – Dec. 31, 2021)
- Per diem rates
- Exchange rates (see instructions)
- PDF JRSO Post-Trip Worksheet (staff)
- PDF JRSO Post-Trip Worksheet (guest)
- PDF Form W-8BEN 2018, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals) (required)
- PDF TAMU Substitute W-9 and Vendor Direct Deposit Form (required)
- PDF Texas hotel-tax exemption form
- Please contact Debbie French at dfrench@tamu.edu for direct deposit forms used for travel advances/reimbursements and account changes.