• Travel and Meetings /
• Travel Forms, Policies, and Expense Accounts

Travel and Meetings

• Travel Information
• Meeting Schedule
• IODP Staff Travel
• Participant Travel
• Travel Forms, Policies, and Expense Accounts
• Visitor Information

Travel Forms, Policies, and Expense Accounts

Contact (expense accounts):
Debbie French at (979) 845-8746 or dfrench@tamu.edu

Export Control

• PDF License Exception “TMP”—Traveling with TAMRF Owned Laptops or Other “Tools of Trade”

Travel Authorization Forms

Travel Authorization form
Traveler Profile form

Travel Policies

• PDF IODP-TAMU Policy on Travel

Travel Expense Account Reimbursement

• Personal vehicle mileage rate:
• $0.625/mi (July 1 – Dec. 31, 2022)
• $0.585/mi (Jan. 1 – June 30, 2022)
• $0.56/mi (Sept. 1 – Dec. 31, 2021)
• Per diem rates
• Exchange rates (see instructions)
• PDF JRSO Post-Trip Worksheet (staff)
• PDF JRSO Post-Trip Worksheet (guest)
• PDF Form W-8BEN 2018, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals) (required)
• PDF TAMU Substitute W-9 and Vendor Direct Deposit Form (required)
• PDF Texas hotel-tax exemption form
• Please contact Debbie French at dfrench@tamu.edu for direct deposit forms used for travel advances/reimbursements and account changes.